Written Communication Skills

Written Communication Skills

Proofreading

Proofreading is absolutely essential because a large sum of people in modern days rush through their work and miss spell words and even leave out or use incorrect punctuation. When reading through someone else’s work, it may not make sense to you because they have missed out a comma or a full stop. Proofreading is more important than people seem to realise for the reason that if people can't understand your work which could be a set of instructions then they won't be able to complete the task properly.

The same as proofreading, note taking is another crucial way of teaching because if you ever forget some information you can just look back at the notes you made. It’s always good to have something to look back at if you haven't taught that subject in a long time or you’re just learning it yourself. If you don't need the notes you can always give them out to whoever you’re teaching as well for additional support.

Spelling and Grammar

Correct grammar and spelling is a vital part in written communication. Whoever is reading what you write will form an opinion of you based on the content of your work and errors are very likely to lead them to form a negative impression of you. An example of how important spelling and grammar is, is that some employers state publicly that any CV or resume containing spelling or grammatical mistakes will be rejected immediately. In addition, spelling and grammar is very important because it could cause some confusion with the incorrect spelling and grammar in document. Also, this can lead to being unprofessional and not taken seriously because you have not bothered to spell check your document ensuring that there are no mistakes.

Microsoft word has a built in feature that automatically or manually checks the spelling and grammar of your document but don’t highlight some other mistakes such as;

•             Defiantly instead Definitely

•             Its instead of It’s

•             You’re instead of Your

In conclusion, it is of vital importance that you look through your work and make sure that everything is spelt correctly and make sure there is no grammatical errors as this will make you look important and gives the reader a positive vibe about you.